Dear Members, This year we began the important task of updating our Club Constitution. The
Constitution sets out how our Club is run and provides the foundation for good
governance. Our goal has been to bring it up to date with modern legislation and
workplace practices, and to simplify the wording so it’s clearer and easier to
understand. Earlier in the year, some of you took part in our Constitution Workshop,
where the key areas for improvement were discussed and agreed. Since then, the
Board has worked through the feedback and finalised the revised Constitution. The updated document has now been approved by the Board and is ready for
members to review and vote on at an Extraordinary General Meeting (EGM).
Notice of Extraordinary General Meeting Date:
Tuesday, 18 November 2025
Time: 5:00 PM
Venue: Clubhouse
This notice provides the required 21 days’ notice to all members.
Purpose of the Meeting To consider and vote on the adoption of the updated
Club Constitution.
Summary of Key Changes
- Board Composition –
Reduced from nine (9) directors to seven (7) directors.
- Why: A
smaller board better reflects the size of our golf club and makes for a
nimbler board & more decisive decision making
- Office Holders –
Reduced from four (President, Vice President, Captain, Vice-Captain) to
three (President, Captain, Treasurer).
- Why: With a
smaller Board, we believe it’s best to have more general directors, while
still allowing office holders to delegate responsibilities if needed.
- Term of Office –
Directors to serve a three year term
- Why: The
current system requires all director to vacate their positions and
renominate every year. This creates instability and loss of club
knowledge & expertise.
Moving to a triennium system; elections will still be held every
year with one third of the board required to vacate their positions and
renominate.
- Tenure –
Directors may serve up to six (6) consecutive years (two terms of three
years), after which a two-year break is required before re-nominating.
- Why: This
keeps a healthy balance between new ideas and experienced leadership.
5. Electronic Voting
& Attendance – Members can vote and attend
meetings online.
- Why: This
makes it easier for everyone to take part, even if you can’t be at the
Club in person.
The Proposed Constitution and formal Notice of EGM with Explanatory Notes both here linked are available on
the Governance Page of the members' website to review prior to the EGM and are available additionally in paper copy from the Office. We encourage all members to read the documents and
participate in this important step for the future governance of our Club. Kind regards,
Fiona Grigg
Chair of the Constitution Committee
BBGC
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